Public Meeting Rooms
Willard Library provides 2 small meeting rooms for groups of 4 or less, and 1 large meeting room for groups of up to 12 people. They are located on the second floor of Willard Library.
Drop-in Use
Meeting rooms are available on a first-come, first-serve basis during library hours. You must stop by the Information Desk to have the room unlocked.
Time Limit
The small meeting rooms (Farley and Payne) and the large meeting room (Pierce) can be booked for 2 hours. If no one is waiting for a room, a 1 hour extension can be made.
Meeting Rooms cannot be occupied 1/2 hour prior to closing.
Reservations will only be held for 10 minutes following the start time of the booking.
Call 269-968-8166, ext. 513, to make a reservation!
Or, Book a Meeting Room Online!
Equipment
The Farley Room (one of the small meeting rooms) has an Internet computer with a webcam and microphone available.
A presentation screen is available for the Pierce Room by request. Advance notice is required.
Guidelines
All library rules apply when using the meeting rooms.
Not Sponsored by Willard Library – By applying for use of the meeting room the applicant acknowledges that their activity is not sponsored by Willard Library. Individuals or groups using the meeting rooms must not identify Willard Library as associated in any way with their own or the group’s activities in any literature or publicity. If the applicant does publicize their meeting, whether in print or on any online platform, they must include the phrase: “This is not a Willard Library program.”
Who May Use the Meeting Room and For What Purpose? – The meeting rooms at Willard Library are available to the public. The meeting rooms are not available to conduct business transactions or fundraising. Admission or fees may not be charged by individuals or groups in the meeting room. Meeting rooms can be used for meetings, study, book clubs, discussions, and presentations. They are not available for social events such as birthday parties or receptions.
Frequency of Use – Willard Library may regulate frequency of meeting room use by a particular applicant or group.
Cancellation – Please notify us as soon as possible, by either calling or cancelling online, if you have to cancel a meeting room reservation.
Waiver of Liability – Individuals or groups using the meeting room will hold Willard Library, its agents and representatives, harmless from any and all suits, actions, claims or demands of any character or nature arising out of or brought on account of any injuries or damages sustained by any person as a consequence or result of use of the meeting room, its furnishings or equipment.
